Email security is a priority for all businesses, with the growing threat of hackers, viruses, spam, phishing and identity theft, as well as the need to secure business information.
But more than the email itself is involved in email security. It also involves:
- Ensuring that you neither receive nor send malware hidden within the email or any attachments
- Minimising the receipt of spam, scams, phishing expeditions and illegal content
- Ensuring that staff neither accidentally nor with malicious intent allow or send confidential, sensitive or illegal content within or outside of the company
Why do I need Email Security?
You need email security simply because failure to do so has both commercial and legal ramifications. An example that can illustrate both aspects would be infection with a highly destructive and virulent virus. Let us assume that your own systems are infected, and the virus payload is delayed but destructive: that is, you manage to infect, say, a competitor before this virus destroys your system.
The commercial implication is obvious: loss of your systems, data, records etcetera will be severely damaging if not fatal. But on the legal side, many lawyers believe that you could be held liable for any loss suffered by a third party that you infect, whether intentionally or even knowingly or not. If that third party were a competitor, then it would have little incentive not to sue the elbow off you.
It is much safer to ensure your email is secure rather than risk the potential problems of insecure emails.
What do I need in Email Security?
Since so much is involved in email security, it is not surprising that you will be lucky to find everything you need in a single product (although the current drive towards single-product unified threat management – UTM – appliances) may change this. Just on the basis of the above discussion, you will need:
- Anti-virus software (to ward off viruses and worms)
- Anti-spyware software (to ward off trojans, adware and spyware)
- Anti-spam, -phishing, -scam software (to cut down on wasted staff time)
- Content security software (to make sure confidential, sensitive or illegal content is neither circulated within nor leaked from the company)
- A company email usage policy (to reduce staff misuse of the email, and give you some redress for when they do misuse it)
- And last but not least, a secure email (as opposed to email security) capability
The secure email system is possibly the hardest of all. The problem is that it inevitably involves encryption – and because there are at least two parties involved, delivering secure email can be difficult, but Zinopy can assist.